Subtitle:

subtitle

Dec 14, 2010 Council Meeting Minutes 2010-12-15

MINUTES OF THE REGULAR SESSION

CITY OF VERSAILLES BOARD OF ALDERMEN

CITY HALL

DECEMBER 14, 2010

The Board of Aldermen of the City of Versailles met in regular session at 7:00 p.m. on the above date with the following officers in attendance: Mayor Silvey, Alderpersons Mayor, Dornan, Hibdon and Bolton, Clerk McGinnis, Attorney Gaw, Chief Marshall, Collector Coldicott, Water Clerk Pohl, Supt. Avey, and Wastewater Commissioner Miller.

Others present were: Dane Vernon, Jay Fisher, Ann Black, Eric Hibdon, Lt. Hartman, J. J. White, Greg Berry, Todd Forman, Kevin Sprenkle, Mike Zimmerman, Jackie Somerville, Charlie Ware, Cpls. Yeager and Chinn.

Mayor Silvey called the meeting to order.

Motion by Alderperson Dornan seconded by Alderperson Hibdon to approve the minutes of the Regular Session of November 9. Motion carried by the following vote: Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

Motion by Alderperson Bolton seconded by Alderperson Mayor to approve the minutes of the Special Session of November 16. Motion carried by the following vote: Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

Motion by Alderperson Bolton seconded by Alderperson Mayor to approve payment of the attached accounts as presented. Motion carried by the following vote: Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

Jackie Somerville approached the Council to voice a complaint against the police department. Mayor Silvey advised her to come to City Hall on Wednesday and speak with Attorney Gaw concerning the matter.

The following reports were given:

Mayor Silvey

As the Park Board has voted to construct a new pool, they have requested that the City proceed with securing the financing for the project. Motion by Alderperson Bolton seconded by Alderperson Hibdon to proceed with securing financing for the construction of a new pool. Motion carried unanimously.

Chief Marshall

Asked that the 2011 Budget be amended before approval to reflect an addition of $125.00 (for a spotlight) to the new vehicle amount. The amended amount will be $22,625.00 instead of $22,500.00.

Water Clerk Pohl

Residents will be able to pay for trash for the year beginning tomorrow and ending January

31, 2011. If trash is paid for a year in advance, customers pay for 11 months and get one month free.

Asked for the Council’s approval for her to write more substantial letters to landlords concerning unpaid water bills at their rental properties.

Supt. Avey

Reminded residents to unhook their water hoses for the winter.

Wastewater Commissioner Miller

Presented the Council with pictures of some sewer lines with obstructions that were found during the videoing of the lines.

Ann Black

Has begun the environmental process on the sewer project.
Can’t proceed with the paperwork on the water project until the type of financing is determined.

(Page 2, December 14, 2010 Minutes Cont’d)

Eric Hibdon, Engineer

Presented the Council with a Summary of Improvements for the Wastewater Treatment

Facility that need to be completed. He also presented two different Revenue and Expenditure Comparison Sheets. One was based on doing the total project and one was based on repairing one-half of the collection system. The “estimate” for doing the total project is $8.9 million and for repairing one-half of the collection system is $6.9 million. Eric requested having a workshop with the Council to decide how to proceed and with what option so that the bond issue can be put on the April ballot. The ordinance for the bond issue has to be at the County Clerk’s office by January 26 to be placed on the April ballot. A workshop was scheduled for Wednesday, January 5, 2011 at 6:00 pm at City Hall.

Stated that the City needs to determine whether they want to fix the obstructions in the

sewer lines, hire a contractor, or make the property owner fix them. If it becomes the property owner’s responsibility, Mike Zimmerman advised that there are homeowner grants or loans available to help with the cost.

New Business

Motion by Alderperson Bolton seconded by Alderperson Mayor to amend the 2010 budget. Motion carried unanimously.

Before approval of the 2011 Budget, there was discussion on the purchase price of the new police vehicle. The amount requested by Chief Marshall was $22,500.00, which was for a 2011 4 x 4 pickup. He did ask previously in this meeting that the amount be amended to 22,625.00 to allow for the purchase of a spotlight for $125.00. Alderpersons Mayor and Bolton were both in favor of dropping the amount down to $19,500.00 and purchasing a car. Alderpersons Dornan and Hibdon were both in favor of purchasing a truck. Mayor Silvey advised that the amount budgeted would remain at $22,500.00 for the purchase of a truck, with the addition of the $125.00 for the spotlight, for a total of $22,625.00.

An Ordinance was presented as “AN ORDINANCE SETTING COMPENSATION OF CERTAIN CITY EMPLOYEES.” After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

At the request of Chief Marshall, a motion was made by Alderperson Bolton seconded by Alderperson Hibdon to void the reserve commission of Pete Fox, effective immediately. Motion carried unanimously.

Motion by Alderperson Bolton seconded by Alderperson Dornan to void the reserve commission of

Kristi Chinn, effective immediately. Motion carried unanimously.

Motion by Alderperson Bolton seconded by Alderperson Mayor to appoint Christopher Hammann as a reserve officer, effective immediately. Motion carried unanimously.

Kevin Sprenkle, Sprenkle and Associates. Inc., who is the City’s engineer on the upcoming Water Project, presented the Council with a draft of the Preliminary Engineering Report along with the water system maps. The project will consist of replacing water lines and treating the water. Sprenkle stated that the cost estimates were not included in the PER because they are only estimates at this time. He will have the final figures at the January Council meeting. He stated that in treating the water, the cheapest treatment would be chlorinating, which will help with the odor in the water. He recommended doing the chlorination as the first option and see how it works. He stated that the cost estimate, and he stressed that it’s only an estimate, could be between $1 million and $1.5 million dollars.

(Page 3 December 14, 2010 Minutes Cont’d)

Sprenkle also presented a Work Authorization Form to be signed by the Mayor to proceed with the work on the project. Motion by Alderperson Bolton seconded by Alderperson Hibdon to allow the Mayor to execute the Work Authorization Form and proceed with the project. Motion carried unanimously.

The agenda items of the K-9 Unit and the Web Page were tabled until the next meeting.

Motion by Alderperson Bolton seconded by Alderperson Mayor to go into closed session pursuant to RSMo Section 610.021 (3) pertaining to personnel issues. Motion carried by the following vote: Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

After returning to open session, Chief Marshall requested that Officer Greg Berry’s employment as a police officer be terminated, effective immediately. Mayor Silvey asked for a motion to that effect but no motion was made. In discussion, Alderperson Bolton suggested Officer Berry be put on a different shift, put on a probation period for 3 months and attend counseling. With no motion being made to terminate Berry, Mayor Silvey announced that Officer Berry’s suspension is lifted immediately and he is placed on probation for a period of 3 months.

There being no further business, a motion by Alderperson Bolton seconded by Alderperson Mayor to adjourn. Motion carried unanimously. The meeting adjourned at 10:20 p.m. &n