MINUTES OF THE REGULAR SESSION

CITY OF VERSAILLES BOARD OF ALDERMEN

CITY HALL

MAY 8, 2012

The Board of Aldermen of the City of Versailles met in regular session at 7:00 p.m. on the above date with the following officers in attendance:  Mayor Silvey, Alderpersons Mayor, A. Hibdon, D. Hibdon, and Bolton, Clerk McGinnis, Attorney Gaw, Asst. Chief Burkhart, Finance Officer Garber, Water Clerk Pohl, Supt. Avey, and Fire Chief Ferguson. 

Others present were:  Bryan Jones, Jay Fisher, Duane Miller, Eric Hibdon, Ann Black, Lt. Hartman, Dorothy Lucas, Wende Crowe, Gary Johnson, and Chad Shelby. 

Mayor Silvey called the meeting to order. 

Motion by Alderperson Bolton seconded by Alderperson Mayor to approve the minutes of the Regular Session of April 10.  Motion carried by the following vote: Joann Mayor, yea; Amy Hibdon, yea; Donny Hibdon, yea; Jane Bolton, yea.

 Motion by Alderperson Jane Bolton seconded by Alderperson Donny Hibdon to approve payment of the attached accounts as presented.  Motion carried by the following vote:  Joann Mayor, yea; Amy Hibdon, yea; Donny Hibdon, yea; Jane Bolton, yea.

 Dorothy Lucas, The Village Shoppe, asked the Council to consider passing an ordinance which would change the City’s ordinance that currently limits the sale of liquor within 300 feet of a church or school to coincide with the State regulations of 100 feet.  Ms. Lucas also requested that the Council approve their liquor license application for liquor by the drink.  The matter will be discussed later in the meeting.

 The following reports were given:

 Mayor Silvey

1.  The Scarlett Heart Foundation will be holding a fundraiser for medical services for emergency personnel and their families at the City Park on Saturday, May 26, 2012 from 10 am to 7pm.
2. Sales taxes are up this month.
3. Encouraged city residents to get their pets vaccinated and licensed.
4. Asked Supt. Avey what streets he planned on asphalting this year.  Supt. Avey stated that Washington Street is the main street that needs to be done but because of the extra work and expense it’s going to take to repair it, that will probably be most of what he budgeted for.  Mayor Silvey suggested to the Council that they amend the budget amount for asphalting so that more streets can be done.  The budget matter was tabled until the next meeting.
5. Received a letter from Don Smith, who will be moving to Versailles from St. Charles, Mo, and is looking forward to living in Versailles.
6. The City has been approved for funding of an Emergency Warning Siren; however, the City will only be receiving $4,500.00 towards the purchase price of approximately $15,000.00.  Mayor Silvey thought it might be more effective to purchase weather radios for all the residents and businesses of the City with the money that the City would spend on the siren.  Ann Black advised that she would need to know by tomorrow whether the City wanted to pursue getting the siren or not.  After discussion, it was decided to go ahead with the siren.
7. The Chamber will be having a wine tasting event on Saturday, June 16th and would like approval to block off Fisher Street from Hawthorn Dance Studio to Memorial Park.  Council approved.
8. Asked Attorney Gaw what the status is on the demolition of the house on North Monroe Street.  Attorney Gaw advised that since the corporation that now owns the house has ignored all hearing notices sent to them, the City can tear the house down, however, it will need to be looked into because of the possibility of asbestos.

 Bobbie Garber–

1.  Would like authorization to pay the following bills that are not listed on the previously approved bill list:
Ann Black –$ 750.00; Phillips 66 - $ 3,600.00 and Combs Construction - $15,891.94.  Motion by Alderperson Bolton seconded by Alderperson Mayor to pay those bills. Motion carried unanimously.

 Supt. Avey

1. Would like to let out asphalt bids next month.  Council approved.
2. The awning at the pool has been finished.

 Duane Miller

1.  Regarding the waterline project, there will be a Pre-Construction meeting on Thursday, May 17^that 10:00 a.m.
2. The chlorination on one of the wells has been started.

 Eric Hibdon

1. The interceptor line is finished.

 Chad Shelby / Gary Johnson (Alliance Water Resources)

1.  Gary Johnson, District Manager, thanked the City for the opportunity to operate and maintain the wastewater treatment plant. They will be providing a report to the Council each month.

 Old Business

 An Ordinance was presented as “AN ORDINANCE AMENDING SECTION 600.035 OF THE MUNICIPAL CODE OF THE CITY OF VERSAILLES, MISSOURI, TO LIMIT THE SALE OF LIQUOR WITHIN 100 FEET OF A SCHOOL OR CHURCH AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING THE EFFECTIVE DATE HEREOF.” After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: Joann Mayor, yea; Amy Hibdon, yea; Donny Hibdon, yea; Jane Bolton, yea.

 An Ordinance was presented as “AN ORDINANCE REPEALING PARAGRAPH E. OF SECTION 600.030 OF THE MUNICIPAL CODE OF THE CITY OF VERSAILLES, MISSOURI, RESTRICTING THE NUMBER OF LIQUOR LICENSES ISSUED AND ESTABLISHING THE EFFECTIVE DATE HEREOF.” After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: Joann Mayor, yea; Amy Hibdon, yea; Donny Hibdon, yea; Jane Bolton, yea.

 Motion by Alderperson Bolton seconded by Alderperson Mayor to approve The Village Shoppe’s Liquor by the Drink application provided the background check is satisfactory. Motion carried unanimously.

New Business

 An Ordinance was presented as “AN ORDINANCE AMENDING SECTION 130.020 OF THE MUNICIPAL CODE OF THE CITY OF VERSAILLES, MISSOURI, INCREASING THE NUMBER OF AIRPORT COMMISSIONERS TO SEVEN REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING THE EFFECTIVE DATE HEREOF.” After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: Joann Mayor, yea; Amy Hibdon, yea; Donny Hibdon, yea; Jane Bolton, yea.

 Mayor Silvey appointed Steve Rassmussen to the Airport Board for a 3 yr. term.  Motion by Alderperson Amy Hibdon seconded by Alderperson Jane Bolton to approve the Mayor’s appointment of Steve Rassmussen to the Airport Board for a 3 yr. term.  Motion carried unanimously.

 The proposals for the City Audit were tabled until the next meeting.

 Council Requests and Discussion

Joann Mayor

1. Requested a street light be placed on an existing pole between 303 and 305 West Green.
2. Recommended changing the curfew time for minors.  Attorney Gaw stated he would review it.

Amy Dornan

1. Has received complaints on the condition of the double wide mobile home on South Fisher by Pac Rats. Asst. Chief Burkhart will check on it.

 There being no further business, a motion by Alderperson Bolton seconded by Alderperson Mayor to adjourn.  Motion carried unanimously.  The meeting adjourned at 8:30 p.m.                                                      

_________________________________

                                                                                Terry Silvey, Mayor

ATTEST:

________________________________

Jeanie McGinnis, City Clerk 

MINUTES OF THE REGULAR SESSION

CITY OF VERSAILLES BOARD OF ALDERMEN

CITY HALL

APRIL 10, 2012

The Board of Aldermen of the City of Versailles met in regular session at 7:00 p.m. on the above date with the following officers in attendance:  Mayor Silvey, Alderpersons D. Hibdon, A. Hibdon, and Bolton (Alderperson Mayor was absent), Clerk McGinnis, Attorney Gaw, Chief Marshall, Finance Officer Garber, Water Clerk Pohl, Supt. Avey, and Wastewater Commissioner Miller.

 Others present were:  Bryan Jones, Eric Hibdon, Ann Black, Rod Campbell, Barbara Teeple Gaw, Lt. Hartman, David Wood, Corey Hall, and Jack Chapman.

 Mayor Silvey called the meeting to order.

 Motion by Alderperson A. Hibdon seconded by Alderperson D. Hibdon to approve the minutes of the Regular Session of March 13.  Motion carried by the following vote: Bolton, yea; A. Hibdon, yea; D. Hibdon, yea. (Alderperson Mayor was absent).

 Motion by Alderperson D. Hibdon seconded by Alderperson Bolton to approve payment of the attached accounts as presented.  Motion carried by the following vote:  Bolton, yea; A. Hibdon, yea; D. Hibdon, yea.  (Alderperson Mayor was absent).

Jack Chapman and Corey Hall were present on behalf of the Airport Board.  They reported that there has been an increase in traffic at the airport and that there is good fuel availability now. They are planning a Fly-in on May 12 at approximately 11:00 a.m.  They are also planning to have the Young Eagles event in conjunction with the Apple Festival in October.

David Wood, candidate for the House of Representatives, came before the Council to announce that, if elected, he would be a full time representative and being a hometown citizen he would work diligently to defend this district.

Mayor Silvey received a request from the Village Shoppe to be able to sell liquor by the drink at their business.  According to Section 600.035 of the Municipal Code, a license cannot be issued if the business location is within 300 feet of a church or school.  The Village Shoppe is less than 300 feet from a church; therefore, he advised them that their request would be denied unless the Council wanted to amend the ordinance changing it to 100 feet, which is allowed by State Statute.  The matter was tabled until the next meeting.

The following reports were given:

 Mayor Silvey

1. The initial request for funding from Rural Development for the sewer project has been signed. The representative from Rural Development advised that, if funded, the interest rate would be 2%.
2. Reminded everyone that vehicles need to be licensed properly or covered if not being driven.  Also reminded residents to keep their yards mowed.
3. Announced that May 3^rdis National Day of Prayer.

Chief Larry Marshall

1. Would like Council approval to pay a repair bill for the 2008 Chevy to D & R for $436.09.  Motion by Alderperson A. Hibdon seconded by Alderperson Bolton to pay the repair bill to D & R in the amount of $436.09.  Motion carried unanimously.
2. Would like to send School Resource Officer Smith to SRO school in June for a cost of $175.00.  Motion by Alderperson Bolton seconded by Alderperson D. Hibdon to allow Officer Smith to attend the school.  Motion carried unanimously.

Water Clerk Pohl

1. Advised that she will be ordering new water bills and would like to have a statement printed on the bills that would let residents know that if they are on the shut off list they will be subject to the $50.00 fee.  She hopes this will solve the question of whether a resident gets charged the $50.00 fee if their water service hasn’t been disconnected yet on shut-off day. Council agreed she should have it printed on the bills.

 Supt. Avey

1.  After determining that the sidewalk on the south side (East Newton) of the former Apple Haus belonged to the City, they are in the process of tearing it out and replacing it.

 Duane Miller

1. The chlorination of the wells has been delayed until the meter heads are received and can be put on.
2. Advised that Gates will be coming to the wastewater plant and taking their own samples and testing them.
3. The pump at Lift Station No. 2 went down and will have to be rebuilt.  Council agreed to allow Miller to get it rebuilt.

 Ann Black

1. Advised that Rural Development needed 2 more bids sent in on the siren and if funded, the City may not receive the full 55% as previously thought.
2. The Household Hazardous Waste event will be held at the old Dixon pencil factory on October 19.  No tires will be accepted this year.

 Eric Hibdon

1. The wastewater project designs are progressing.

 Lt. Chad Hartman, representing the Park Board, advised that the lifeguards and pay was finalized at the meeting.  The pool is set to open on May 19.

 Mayor Silvey read a letter from Cecelia Dunham resigning from the Park Board, effective immediately.  Motion by Alderperson Bolton seconded by Alderperson A. Hibdon to accept Cecelia Dunham’s resignation from the Park Board.   Motion carried unanimously.

 Motion by Alderperson Bolton seconded by Alderperson D. Hibdon to refund Skeeter’s for the unused portion of their liquor license in the amount of $275.00.  Motion carried unanimously.

 Old Business

An Ordinance was presented as “AN ORDINANCE ESTABLISHING SEWER RATES FOR THE CITY OF VERSAILLES, REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND ESTABLISHING THE EFFECTIVE DATE HEREOF.” After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: A. Hibdon, yea; D. Hibdon, yea; Bolton, yea. (Alderperson Mayor was absent).

 The wastewater truck bids were tabled until next month.

 New Business

 An Ordinance was presented as “AN ORDINANCE DECLARING THE RESULTS OF THE CITY ELECTION HELD IN THE CITY OF VERSAILLES, MISSOURI ON TUESDAY, APRIL 3, 2012 TO VOTE ON A CITY COLLECTOR.” After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: A. Hibdon, yea; D. Hibdon, yea; Bolton, yea. (Alderperson Mayor was absent).

 Deputy City Clerk Pohl swore in Jeanie McGinnis as the newly elected City Collector.

 Mayor Silvey made the following re-appointments:  Jeanie McGinnis, City Clerk, Barbara (Teeple) Gaw, Assistant City Attorney / Asst. Prosecutor, and Kenneth McCutcheon, Jr., Municipal Judge, all for 4-year terms.  Motion by Alderperson Bolton seconded by Alderperson D. Hibdon to approve the Mayor’s re-appointments.  Motion carried by the following vote:   A. Hibdon, yea; D. Hibdon, yea; Bolton, yea. (Alderperson Mayor was absent)

Based upon the recommendation of Sprenkle and Associates, Inc. (the City’s engineering firm on the water line project), a motion was made by Alderperson Bolton seconded by Alderperson A. Hibdon to accept the low bid of Earthworks Excavation and Associates, LLC in the amount of $897,844.50 and to allow the Mayor to sign the necessary documents.  Motion carried unanimously.

 The bids for the City Audit have not been received yet so the matter was tabled until the next meeting.

 Motion by Alderperson D. Hibdon seconded by Alderperson Bolton to go into closed session pursuant to RSMo Section 610.021 (1) pertaining to legal issues.  Motion carried by the following vote:  A. Hibdon, yea; D. Hibdon, yea; Bolton, yea.  (Alderperson Mayor was absent).

After returning to open session it was announced that no action was taken during the closed session.

 Motion by Alderperson Bolton seconded by Alderperson D. Hibdon to allow Mayor Silvey to negotiate the final terms of a contract with Alliance Water Resources for the operation of the City’s wastewater treatment and collection system facilities.  Motion carried unanimously.

 There being no further business, a motion by Alderperson Bolton seconded by Alderperson D. Hibdon to adjourn.  Motion carried unanimously.  The meeting adjourned at 9:45 p.m.                                                      

_________________________________

                                                                                Terry Silvey, Mayor

ATTEST:

________________________________

Jeanie McGinnis, City Clerk 

MINUTES OF THE REGULAR SESSION

CITY OF VERSAILLES BOARD OF ALDERMEN

CITY HALL

MARCH 13, 2012

The Board of Aldermen of the City of Versailles met in regular session at 7:00 p.m. on the above date with the following officers in attendance:  Mayor Silvey, Alderpersons Mayor, D. Hibdon, and A. Hibdon, (Alderperson Bolton was absent), Clerk McGinnis, Attorney Gaw, Chief Marshall, Finance Officer Garber, Water Clerk Pohl, Supt. Avey, and Wastewater Commissioner Miller

 Others present were:  Bryan Jones, Jay Fisher, Eric Hibdon, Ann Black, Chad Courter, and Timmy Keens (Boy Scout).

 Mayor Silvey called the meeting to order.

Motion by Alderperson D. Hibdon seconded by Alderperson Mayor to approve the minutes of the Regular Session of February 15.  Motion carried by the following vote: Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

 Motion by Alderperson A. Hibdon seconded by Alderperson Mayor to approve the minutes of the Special Session of February 27.  Motion carried by the following vote: Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

 Motion by Alderperson Mayor seconded by Alderperson D. Hibdon to approve payment of the attached accounts as presented.  Motion carried by the following vote:  Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

The following reports were given:

 Mayor Silvey

1. Thanked the street crew for replacing the sidewalk on Jasper Street.
2. Recommended that the sewer rate for industrial users be calculated as follows:

0-3000 gal -$12.00; 3001-50,000 - $6.00; 50,001-100,001 - $5.50; 100,001 – 9999999999 - $4.50. Motion by Alderperson A. Hibdon seconded by Alderperson D. Hibdon to use the tier rates for industrial users.  Motion carried unanimously. Attorney Gaw will make the addition to the sewer rate ordinance.

 Water Clerk Pohl

1. There is an issue concerning who gets charged the $50.00 reconnect fee on shut off day
and who doesn’t.  She asked the Council if she should charge everyone that’s on the shut off list the $50.00 whether they’ve been shut off yet or not.  Mayor Silvey cited the ordinance concerning this and it states that the reconnection fee be charged if disconnected.  The Council suggested Clerk Pohl put on the water bills that any bill not paid by 9am on shut off day will be charged the $50.00.  It was also suggested that maybe the verbage be changed from “reconnection fee” to something else, such as non-payment fee or shut-off fee.  Attorney Gaw will look at what the ordinance needs to say.

Duane Miller

1. Chlorination of the water system may begin as early as the end of March or first of April.
2. Bids for the water line project will be opened on March 22.
3. Will be doing more sampling of zinc.

 Eric Hibdon

Old Business

Additional testing was done on the transmitting issue the departments were having.  After the testing, it was determined that the City’s equipment seemed to be okay.  Kurt Bleich, with Command One, will be putting some equipment on the old water tower to see if that will help with the problem.  Bleich suggested we wait to see if the new equipment helps before we consider purchasing repeaters.

 The purchase of a new pickup was tabled.

 New Business

 A Resolution was presented as a “RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERSAILLES CONCERNING ACCEPTANCE AND COMPLIANCE WITH VARIOUS REQUIREMENTS TO OBTAIN FINANCIAL ASSISTANCE FROM THE UNITED STATES OF AMERICA, ACTING THROUGH THE UNITED STATES DEPARTMENT OF AGRICULTURE, RURAL DEVELOPMENT.”  The resolution was adopted by the following vote:  Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

 The standard mileage rate for employee reimbursement was discussed.   Motion by Alderperson A. Hibdon seconded by Alderperson Mayor to tie it in with whatever the current IRS rate is, effective immediately.  Motion carried unanimously.

 There being no further business, a motion by Alderperson A. Hibdon seconded by Alderperson Mayor to adjourn.  Motion carried unanimously.  The meeting adjourned at 8:00 p.m.                                                      

_________________________________

                                                                                Terry Silvey, Mayor

ATTEST:

________________________________

Jeanie McGinnis, City Clerk 

MINUTES OF THE REGULAR SESSION

CITY OF VERSAILLES BOARD OF ALDERMEN

CITY HALL

FEBRUARY 15, 2012

The Board of Aldermen of the City of Versailles met in regular session at 7:00 p.m. on the above date with the following officers in attendance:  Mayor Silvey, Alderpersons Mayor, D. Hibdon, and A. Hibdon, (Alderperson Bolton was absent), Clerk McGinnis, Attorney Gaw, Chief Marshall, Finance Officer Garber, Water Clerk Pohl, Supt. Avey, Wastewater Commissioner Miller, and Fire Chief Ferguson.

 Others present were:  Bryan Jones, Eric Hibdon, Ann Black, Todd Forman, Rick Bias, Adam Pfeiffer, Erik Hellstrom, Matt Beard, Pete Fox, and Lt. Hartman.

 Mayor Silvey called the meeting to order.

 Motion by Alderperson A. Hibdon seconded by Alderperson Mayor to approve the minutes of the Regular Session of January 10.  Motion carried by the following vote: Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

Motion by Alderperson D. Hibdon seconded by Alderperson A. Hibdon to approve payment of the attached accounts as presented.  Motion carried by the following vote:  Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

 The following reports were given:

 Chief Marshall

1. The transmitting issues and the purchasing of repeaters that was tabled at last month’s meeting was discussed again.  Rick Bias, 911 Administrator, advised that he has performed some tests but thinks that more tests need to be performed before the City purchases any equipment.  Kurt Bleich, Command One, will be coming down next week to perform some tests to try and figure out exactly what the transmittal issue is caused from.  The matter was tabled until next month.

 Bobbie Garber

1. Would like authorization to pay the following bills which came in after the bill list was printed:

D & R – $ 77.85 - Motion by Alderperson D. Hibdon seconded by Alderperson Mayor to pay the D & R bill.  Motion carried unanimously.

Combs Construction, Inc. - $ 43,443.95 – Motion by Alderperson Mayor, seconded by Alderperson A. Hibdon to pay the Combs Construction bill.  Motion carried unanimously. 

 Water Clerk Pohl

       1.    he next water bills sent out will reflect the new rates.

 Supt. Avey

       1.  The lines at Fisher’s well have been flushed.

       2.  Mayor Silvey advised that he talked with Brittie Oakley, Sprenkle and Associates, Inc., and she stated that she will try to get bids out next week on   the water line project so the bid could be awarded at the March Council meeting.

 Duane Miller

1. Presented the Council with quotes on the 2012 ¾ ton Extended Cab truck from Don Vance Ford.   The price for the XL is $22,897.04 and the XLT is $25,371.04.  The matter was tabled until the next meeting.
2. Samples have been taken from both wells and the lines have been tested.
3. In regards to the chlorinators, the meter heads will have to be sent in for an upgrade before we can proceed.
4. An 8” extension line will be added on the south side of Petty Dr. from Brown Road west to allow for expansion in that area.

 Ann Black

1. Advised that she has recently attended several meetings regarding grants.  She reported
that CDBG will only be funding for demolition, water and wastewater projects this year.  She also reported that the emergency siren grant would be a 55% match.  The Council agreed to pursue applying for it.

 Park Board

1. Will be interviewing for lifeguards and pool employees in March.

New Business

An Ordinance was presented as “AN ORDINANCE ADOPTING AND ENACTING A NEW CODE OF ORDINANCES OF THE CITY OF VERSAILLES; ESTABLISHING THE SAME; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN, EXCEPT AS HEREIN EXPRESSLY PROVIDED; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE OF ORDINANCES; PROVIDING PENALTY FOR THE VIOLATION THEREOF; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE”.  After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

 A Resolution was presented as a “RESOLUTION OF THE CITY OF VERSAILLES, MISSOURI, AUTHORIZING AND ADOPTING POST-ISSUANCE TAX COMPLIANCE POLICIES AND PROCEDURES FOR GOVERNMENTAL TAX EXEMPT OBLIGATIONS AND CONTINUING DISCLOSURE UNDERTAKINGS FOR GOVERNMENT OBLIGATIONS”.  The resolution was adopted by the following vote:  Mayor, yea; A. Hibdon, yea; D. Hibdon, yea.

 Mayor Silvey advised that the airport has had some fuel availability issues and the Airport Board would like to get it resolved.  Currently, the airport manager has the ability to purchase the fuel and then resell it.  Mayor Silvey was asked by members of the airport board if the City would consider taking over the purchasing and selling of the fuel.  Mayor Silvey advised them that new equipment would have to be purchased and he wasn’t sure the City would want to be involved in the fuel business.  Airport Board member, Jack Billington, has agreed to take it on and purchase the equipment but would like a contract to be able to do this.   He would like a release of the airport manager’s ability to do this.  Attorney Gaw was directed to write up a contract with Mr. Billington.

 Motion by Alderperson A. Hibdon seconded by Alderperson D. Hibdon to change office employee, Shelly Sidebottom’s employee status from part-time to full-time, effective immediately.  Motion carried unanimously.  The Council agreed to discuss giving her a pay raise in June.

 The City-wide Cleanup is scheduled for April 16-20.

 Water Clerk Pohl presented a list of water bills that are over 120 days past due in the amount of $6,672.52.  The Council agreed to allow them to be written off as a bad debt.  Clerk Pohl advised that the bills could still be collected if the individuals should move back to town.   

Motion by Alderperson D. Hibdon seconded by Alderperson Mayor to go into closed session pursuant to RSMo Section 610.021 (3) pertaining to personnel.  Motion carried by the following vote:  Mayor, yea; A. Hibdon, yea; D. Hibdon, yea;

 After returning to open session, it was announced that no action was taken during the closed session.

Letters of resignation were presented from full time officers Todd Goetz, effective February 11, 2012 and Randy Galbraith, effective February 12, 2012.  Motion by Alderperson Mayor seconded by Alderperson A. Hibdon to accept the resignation of Todd Goetz, effective February 11, 2012.  Motion carried unanimously.  Motion by Alderperson D. Hibdon seconded by Alderperson Mayor to accept the resignation of Randy Galbraith, effective February 12, 2012.  Motion carried unanimously.

 Chief Marshall requested that Officer Todd Goetz be given a reserve commission.  Motion by Alderperson A. Hibdon seconded by Alderperson D. Hibdon to give Officer Goetz a reserve commission.  Motion carried unanimously.

 Motion by Alderperson D. Hibdon seconded by Alderperson A. Hibdon to void Adam Pfeiffer’s reserve commission and hire him as a full-time officer on a 30-day probationary period replacing Todd Goetz with the understanding that should he leave the City’s employment, he would not be re-hired.  Motion carried unanimously.

 Motion by Alderperson A. Hibdon seconded by Alderperson Mayor to hire Erik Hellstrom as a full-time officer on a 30-day probationary period replacing Randy Galbraith.  Motion carried unanimously.

 Chief Marshall was advised that if another full time position opens up it may not get filled or it may be filled with a reserve officer.

 Issues with the police schedule were discussed.  Chief Marshall advised that the late night shifts were the hardest to cover but he agreed to look into the matter.

 There being no further business, a motion by Alderperson D. Hibdon seconded by Alderperson A. Hibdon to adjourn.  Motion carried unanimously.  The meeting adjourned at 9:15 p.m.                                                      

_________________________________

                                                                                Terry Silvey, Mayor

ATTEST:

________________________________

Jeanie McGinnis, City Clerk 

MINUTES OF THE REGULAR SESSION

CITY OF VERSAILLES BOARD OF ALDERMEN

CITY HALL

JANUARY 10, 2012

The Board of Aldermen of the City of Versailles met in regular session at 7:00 p.m. on the above date with the following officers in attendance:  Mayor Silvey, Alderpersons Mayor, Hibdon, Bolton, and Dornan, Clerk McGinnis, Attorney Gaw, Chief Marshall, Finance Officer Garber, Water Clerk Pohl, Supt Avey, Wastewater Commissioner Miller, and Fire Chief Ferguson.

 Others present were:  Bryan Jones, Eric Hibdon, and Lt. Hartman.

 Mayor Silvey called the meeting to order.

 Motion by Alderperson Bolton seconded by Alderperson Mayor to approve the minutes of the Regular Session of December 13.  Motion carried by the following vote: Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

 Motion by Alderperson Bolton seconded by Alderperson Mayor to approve payment of the attached accounts as presented.  Motion carried by the following vote:  Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

The following reports were given:

 Mayor Silvey

1. Received an invoice for dues from the Lake Ozark Council of Local Governments in the amount of $967.98.  The matter of paying the dues was tabled until next month.

 Chief Marshall

1. Due to problems with the P-25 narrow band radios not transmitting well, Chief Marshall
requested either putting a repeater in each of the 6 patrol cars or placing one repeater on the water tower.  The fire and public works departments have also been having transmission issues, therefore, Mayor Silvey felt the option of putting one on the water tower would be more feasible. The matter was tabled so that prices for the repeater could be obtained.
2. Requested that the City proceed with getting bids for the abandoned Mitsubishi that is
being stored at the wastewater plant.

 Mayor Silvey presented letters of resignation from full time officer Tyler Newell and reserve officer Anthony Brown.  Motion by Alderperson Bolton seconded by Alderperson Dornan to accept the resignation of Tyler Newell.  Motion carried unanimously.  Motion by Alderperson Dornan seconded by Alderperson Mayor to accept the resignation of Anthony Brown.  Motion carried unanimously.

 Bobbie Garber

1. Would like authorization to pay the following estimated bills when they come in:

D & R - 106.19 and Family Center – 238.22.  Motion by Alderperson Bolton seconded by

Alderperson Dornan to pay those two bills when they come in, not to exceed $500.00.

Motion carried unanimously.

 There was discussion on the auditor’s final invoice.  The $8500.00 agreed upon was paid last month, leaving a balance of $5,000.00.  Motion by Alderperson Bolton seconded by Alderperson Hibdon to compromise by paying them $3,000.00 and if they have any dispute about it they should contact Attorney Gaw.  Motion carried unanimously.

 Supt. Avey

       1.   To aid in snow removal, Supt. Avey would like to remind the public to keep vehicles off the square when the forecast is calling for snow.

1. Since the Chamber would have access to the electrical box on the new pole on West Jasper
Street during Apple Festival, Supt. Avey asked that Mayor Silvey talk with the Chamber about possibly paying for ½ of the cost of the electrical box.
2. Would like to finish the storm water ditch at Wilhelm as well as doing some by the west well.
3. Would like to do asphalting on Washington Street from Maple to South Monroe.  APAC will be coming this week to look at it and give a price.

Alderperson Mayor received a letter from HomeServe concerning coverage for water lines.  The possibility of this being a scam has not been determined, however, the City is not endorsing it.

 Duane Miller

1. Will be letting out bids for a new truck as well as additional equipment to be installed on the
truck. He will also be letting out bids for a portable sampler.  Per Attorney Gaw, since the truck can be purchased on the state bid, bids will only have to be let out on the additional equipment for the truck.  Bids are to be back in by next month’s meeting.

Eric Hibdon

1. The interceptor line is in service and functioning.  All that is left to do is the rehab of an existing manhole and cleanup.  The project came in at approximately $14,000.00 under the contract amount.

 New Business

An Ordinance was presented as “AN ORDINANCE AMENDING SECTION 130.020 OF THE VERSAILLES MUNICIPAL CODE AND ESTABLISHING THE EFFECTIVE DATE HEREOF”.  After copies of the foregoing were made available for public inspection prior to the time it was under consideration by the Board of Aldermen of the City of Versailles, the foregoing was introduced to the Board in writing, read two times at this single meeting of said Board and each time passed by the following vote: Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.  (The ordinance amends the section entitled “COMMISSIONERS APPOINTED”, which refers to the Airport Commission.)

 Motion by Alderperson Bolton seconded by Alderperson Mayor to appoint Jack Chapman and Gary Graham to the Airport Board for 3-year terms.  Motion carried unanimously.

 The Council agreed to change the February Council meeting to Wednesday, February 15, 2012, at 7 pm.

 Motion by Alderperson Hibdon seconded by Alderperson Dornan to go into closed session pursuant to RSMo Section 610.021 (1) pertaining to a legal issue.  Motion carried by the following vote:  Mayor, yea; Dornan, yea; Hibdon, yea; Bolton, yea.

After returning to open session, it was announced that no action was taken during the closed session.

Request and Discussion

Alderperson Bolton – Some of the employees are confused as to when their vacation time has to be used up.  The Council agreed to allow the employees until March 31^st of each year to use any vacation time not used by December 31^st .

There being no further business, a motion by Alderperson Bolton seconded by Alderperson Hibdon to adjourn.  Motion carried unanimously.  The meeting adjourned at 8:30 p.m.                                                  

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                                                                                Terry Silvey, Mayor

ATTEST:

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Jeanie McGinnis, City Clerk